Disciplinary records are not maintained at the Office of the Registrar. Requests for disciplinary records must be submitted to the West Point Freedom of Information Act (FOIA) Office. 

For more details, email usarmy.westpoint.id-training.mbx.foia-pa@army.mil.

Medical records are not maintained at the Registrar. To obtain your medical records, please reach out to Keller Army Community Hospital: Patient Records or call (845) 938-4727. The office is located at:

Keller Army Community Hospital
900 Washington Road
West Point, NY 10996

Extracted from the USMA Privacy Policy:

Family Educational Rights and Privacy Act (FERPA): Since the US Military Academy is part of the Department of Defense (DoD), FERPA is not the applicable privacy statute that USMA follows. USMA instead follows the Privacy Act of 1974, 5 U.S.C.552a as amended, for protecting students' and other protected forms of information. 

The Dean's Policy and Operating Memorandum #2-8 Academic Administration is the policy that guides cadet academic privacy procedures. In brief, USMA does not release grades and other academic information to parents and guardians without cadet consent. Cadets can provide consent by selecting this option in Cadet Information System (CIS).

In effect, cadets/graduates control the release of their own information from their records. USMA requires individuals to submit written (e.g., letter, fax, email) release authorization before USMA will send information to organizations outside the DoD. Such signed requests are authorization by the individual to release their information as they requested.

USMA collects, stores, and processes personally identifiable information (PII) about cadets in its System of Records called the Academy Management System (AMS) (see also the System of Records Notice for routine uses). PII is information that distinguishes or traces and individual's identity (see also NIST's definition of PII).

USMA also abides by Army Regulation 25-22 The Army Privacy Program for marking and encrypting (see also paragraph 1-9), the control of PII as well as the reporting of any breach (see also paragraph 9-1) of PII.

USMA's users protect email and other forms of collaboration containing PII in the body of the communications or in attachments. USMA's users have the affirmative duty to ensure recipients of other's PII have an official need-to-know. Users will mark communications and materials containing PII in accordance with the DoD Manual 5200.0 Vol4 DoD Information Security Program: Controlled Unclassified Information (CUI) and AR 25-55 Para 1-9.a.7.b.

For example, add CUI//PII to the beginning of an email message along with appropriate language such as the following, "This document contains Controlled Unclassified Information (CUI)/Personally Identifiable Information protected under the Privacy Act of 1974 and Army Regulation (AR) 25-22, The Army Privacy Program. Do not further disseminate this information without the permission of the sender."

USMA provides encryption protection with the @westpoint.edu email domain automatically when the data is in transit and at rest within user's email storage in the Office 365 cloud.

USMA users may use the Microsoft Office Mail Encryption to send encrypted email to recipients that do not have a public key with which to encrypt the email contents.

USMA users may also use the DoD CAC encryption capabilities to send encrypted email to recipients with DoD public keys (visit this DoD link to find DoD users' public keys).

Other individuals, including non-DoD investigators or those conducting background checks for employment, may order a transcript on behalf of a cadet, former cadet or graduate, but must provide a signed release, signed within the last six months, from the individual in question. The requestor must present this signed release to the Registrar prior to release of the information.

Public requests for degree or attendance verification may be honored, but will include no more than verified name, dates of attendance, degree earned, date of graduation, and area of concentration and specific major or minor or both (dual major).

The point of contact for cadet academic record requests is the USMA Registrar's office at (845) 938-2050. Point of contact for the USMA Privacy Policy and other privacy issues or concerns at USMA can be reached at privacy@westpoint.edu.